Point Of Sale (Pos) System Buying Guidelines
If you acquire right POS for your business, then you will certainly enjoy the numerous benefits of Point of Sale Systems. The system provides management with proper control of operations, boosts profits significantly, increases efficiency and helps fine-tune the business model. Other than providing more efficiency when compared to cash registers, POS systems are capable of creating comprehensive reports that make it easier for management to make the right business decisions. Nevertheless, buyers ought to take into consideration their needs, as well as the different types of POS systems currently available in the market, while making the switch from cash registers to the computerized Point of Sale System. The benefits provided by the system make it a worthwhile investment for your business. However, prior to making a purchase decision, consider buying a POS system that perfectly fits with your business operations.
A computer will usually serve as the main component of most POS terminals since it runs the software. As a buyer, you can purchase a complete PC-based system or acquire computers separately. In most cases, the reseller takes responsibility for the whole system. This is highly beneficial because setup and customer support is made easier. Remember, some sellers may charge a small fee if buyers choose to buy their own PCs.
If you purchase computers separately from the POS systems, make sure they are compatible with your POS system. So, get the right specifications and adhere to them in order to avoid compatibility issues that may arise. POS applications are actually very light; so even the low-end or average computer will work with your system perfectly. Even so, the computer should be upgradeable since some software supplied with POS systems may require the latest operating systems.
- Select POS Software
Majority of the software packages bundled with POS systems provides the same functionality. Consequently, you will be glad to learn that the common POS software packages are capable of handling standard transactions. Software meant for retail POS for instance displays items together with the prices. Furthermore, they have the capacity to handle taxes, voids, returns, layaways, payments and discounts. POS software meant for a restaurant POS system, on the other hand, is capable of creating checks by table or diner, place orders; generate waiting lists, track orders and many more. Despite this, different business establishments may choose POS features based on numerous other business needs.
Businesses that run a branch network in different places will certainly find the multi-management feature quite useful. This feature makes it easier for users to share certain settings although other settings can be varied from one site to another. For instance, a restaurant can have the same menu but different prices set for different locations.
- Internet Data Boards
Some software packages provide a web-based data board. This is a snapshot of business activities for the day and this data can be accessed from any location using an internet connection. This particular feature provides franchises and other similar businesses a seamless way of running business operations.
- Ease of Use
Choose a POS system that allows users to change employees, items and prices on a regular basis. Therefore, make sure the system you intend to purchase permits changes to be made easily. An effective system will obviously support gift card and credit card transactions. Other systems also provide an additional functionality whereby customers using gift cards can check balances easily.
- Software Integration
Check whether the software provided with the POS system can be integrated with your current accounting software. Although through integration is recommended, certain software packages are only capable of producing basic reports. Therefore, compare this aspect prior to making a purchase.
Security is an essential feature that should never be ignored. A good system will provide robust security features that work to safeguard your customers and your business. For instance, high-level encryption is vital for protecting credit cards, as well as customer information. As a result, choosing a system with the right security features ensures your business does not suffer the effects of a PR scandal or theft.
- Evaluate the System Hardware
The most basic system comprises of a receipt printer, cash drawer, input device, and monitor. Programmable keyboards, touch screens, handheld terminals and scanners can all be used for purposes of entering data into POS systems. Most importantly, consider the environment where your POS systems will be used by your employees. When shopping around for touch screens and keyboards, you will be glad to note that they vary in levels of dust-proofing and spill-proofing. However, when shopping for handheld devices, you can ask for a drop test to be done. Units are generally rated based on their toughness and their ability to survive a fall.
A good system will rarely need support, however, unfortunate incidents may occur and you may need urgent help. For example, if your POS system crashes during rush period, it is imperative that you get help from the supplier or the manufacturer. Therefore, check that the supplier or the manufacturer can be reached easily in case the unit breaks down. When it comes to support, find out about replacement policies, telephone support and response times. These tend to vary widely from one manufacturer to another, so choose wisely. Installation is yet another critical aspect during POS purchase. The first two weeks after installation greatly determine whether the POS will be effective or not. So, it is important for tests to be performed during installation.
While dependable POS systems purchased from eposnow.com offer good reliability almost always, shutdowns often lead to lost revenue and unhappy customers. Therefore, check warranty terms provided with a Point of Sale System prior to making a purchase.
POS systems play an integral role in today’s commercial activities. Furthermore, benefits of point of sale systems are quite numerous. Despite this, the options and the details are quite many. So, the process of purchasing one is mind-boggling for a first-time shopper. However, if you would like to find one that perfectly fits into your business operations, narrow down the list of POS systems currently available based on your business needs.